Cataloging & Metadata

3.4.13 Editing a Score’s Record in OCLC

General rule: If you are confused or uncertain about something, ASK before you import!

  1. Edit the fixed fields:

      1. The only time we use this field is to put a j in it, for juvenile. Juvenile items generally have bigger notes, lots of artwork, and are less complex. Ask!
      2. This field is for the language of lyrics in the music. This is represented by a 3 letter code, which you can find using the Cataloging Calculator online (http://calculate.alptown.com/). If there are no lyrics, code as zxx. Common language codes are: English – eng ; German – ger ; French – fre ; Italian – ita ; Spanish – spa. If the item has more than one language, enter the first language in the fixed field and additional languages in an 041 variable field.
      3. This field gives a 2 letter code for specific types of compositions. A comprehensive list of codes can be found on the “048 Field / Comp Field” sheet or on the OCLC Bibliographic Formats webpage (www.oclc.org/bibformats/default.htm ). Compositions which do not fit a specific code should be coded as zz. If the score includes more than one type of composition, or one piece may be placed into two categories, the code mu (for “multiple”) is entered here and all of the determinable composition codes go in the 047 field.
      4. Anything significant in the item in addition to the music. These are represented by up to four 1 letter codes listed in alphabetical order. Common codes are: d – libretto/lyrics printed as text ; e – biography of composer/author ; h – technical information about the music ; i – historical information ; r – instructional materials ; z – other accompanying matter. If there is a code here, your record must have an 041 with a ǂg subfield, followed by the 3 letter code for the language of the accompanying matter.
      5. The country or state in which the item was published. Use the cataloging calculator (http://calculate.alptown.com/) to find the applicable 2 or 3 letter code. If no place of publication is on the item, use xx or xxu if you know it was published in the U.S.
      6. This field is for the format of the score, represented by a 1 letter code. Common codes are: a – full score (more than one instrument or part per page) ; c – accompaniment reduced for keyboard ; d – closed score (like a hymn); and z – one instrument per page.
      7. This field tells what type of date is on the item. It will most often be coded as s, t, m or q. You should record a publication date, and the most recent copyright date, and they must match the 264 fields. Use s when there is only one date on the item, either publication date or copyright date. Code as t when you have estimated a publication date from the copyright date, or the publication date differs from the copyright date; record both dates. Use m when you are working with a set of volumes and each volume has different dates. Code as q when there is no date on the item and you are estimating either a single date or a range of dates.
      8. Enter the 4 digit year here. Use both boxes if recording more than one year, even if the two years are the same.
  2. Edit the variable fields. Make sure all fields in your IR are correct, even if the master contains errors. (Note: in the examples, an X in an indicator position means leave it blank; a ? means you must choose from the options given.)

    1. 020 Field: International Standard Book Number

      020 X X ISBN

      1. If the score has an International Standard Book Number, it usually appears on the title page or back cover. It is preceded by the letters ISBN and is a 10 or 13 digit number. Enter it without the dashes. Sometimes OCLC will generate another field after you enter the number.
        Examples:
        020 X X 1569391432
        020 X X 9780913277249
      2. If you are working with volumes and each volume has a different ISBN, follow the number with (volume #) or (book #), using the numbering system given on the score.
        Examples:
        020 X X 1569391432 (volume 1)
        020 X X 1569391435 (volume 4)
      3. Occasionally OCLC will tell you that your ISBN number is invalid. If this happens, put ǂz before the number.
        Example:
        020 X X ǂz 1569391432

    2. 024 Field: Other Standard Identifier

      024 ? X Other standard identifier

      1. This field is present with 2 in the first indicator position if the score has a number on the title page or back cover that is preceded by the letters ISMN and consists of the letter M followed by 8 numbers. ISMN stands for International Standard Music Number.
        Example:
        024  2  X  M35378508
      2. This field is present with 3 in the first indicator position if the score has a 13 digit number on the title page or back cover that is preceded by the letters ISMN and begins with the numbers 979 0 .
        Example:
        024  3  X 9790342778568
      3. This field is optional but can be used with 3 in the first indicator position if the score has a 13 digit number underneath a barcode on the back. Sometimes this number duplicates the automatically generated 020 field, so you’ll want to check that.
        Example:
        024  3  X  9780849794964
      4. If you are working with volumes and each has a different identifier, follow the number with (volume #) or (book #), using the numbering system given on the score.
        Examples:
        024  2  X  M35378508 (book 1)
        024  2  X  M35378509 (book 2)

    3. 028 Field: Publisher or Plate Number

      028 ? 2 Publisher or plate number

      1. This field is present with 3 in the first indicator position when the music has a number on the cover, title page, or back cover that appears only once or twice in the score. This is a publisher number. Record it exactly as it appears, add ǂb, and follow that with the publisher’s name the way it appears in the 264 field.
        Examples:
        028  3  2  9105 ǂb C.F. Peters
        028  3  2  29046 ǂb Ricordi
      2. If the publisher number begins with letters, make two 028 fields with 3 in the first indicator position – one with the letters and one without.
        Examples:
        028  3  2  No. 225 ǂb Edition Cranz
        028  3  2  225 ǂb Edition Cranz
      3. This field is present with 2 in the first indicator position when the music has a number on every page in the score, and sometimes also on the cover or back. This is a plate number. Record it exactly as it appears, add ǂb, and follow that with the publisher’s name exactly as it appears in the 264 field.
        Examples:
        028  2  2  AS5008 ǂb The FJH Music Company
        020  2  2  MK 432 ǂb Editions Robert
      4. If you are working with volumes which have different publisher or plate numbers, either make different 028 fields for each number, or make the numbers into a range by putting two dashes in between the first and last numbers in the range.
        • Examples:
        • 028  2  2  E.D. 25251–25256 ǂb Verlag Dohr
        • 028  2  2  E.D. 25251 ǂb Verlag Dohr (volume 1)
        • 028  2  2  E.D. 25252 ǂb Verlag Dohr (volume 2)
      5. This field can be repeated as many times as necessary.
      6. This field does not end with a period.

    4. 040 Field: Cataloging Source

      040 X X Cataloging Source

      1. The cataloging source is a list of letter codes representing cataloging institutions which have contributed to the creation of the bibliographic record. When updating an AACR2 record to an RDA record, you should add ǂb eng after the first letter code if it is not already there. Also add ǂe rda right after ǂb . DO NOT add or change anything else.
        Examples:
        040 X X OSZ ǂb eng ǂe rda ǂc UBY ǂd OCLCA ǂd UBY
        040 X X KSU ǂb eng ǂe rda ǂc UBY ǂd OCL ǂd GZN ǂd OCL ǂd OCLCG

    5. 041 Field: Language Code

      041 ? X Language code

      1. This field is present with 0 in the first indicator position when the score includes lyrics in multiple languages. Use the cataloging calculator to find three letter language codes (http://calculate.alptown.com/). Codes can be strung together in alphabetical order or recorded in separate subfields. Record the language of the lyrics in subfield ǂa.
        Examples:
        041 0 X ger
        041 0 X frespa
        041 0 X fre ǂa ita ǂa spa
      2. This field is present with 0 in the first indicator position if the score includes lyrics printed elsewhere as text. Record the languages of the text in subfield ǂe.
        Examples:
        041 0 X ǂe ger
        041 0 X ger ǂe engger
        041 0 X fre ǂe fre ǂe spa
      3. This field is present with 0 in the first indicator position if the score includes accompanying material (not lyrics). Record the languages of accompanying material in subfield ǂg.
        Examples:
        041 0 X ǂg fre
        041 0 X eng ǂg engfre
      4. This field is present with 1 in the first indicator position when the score includes a translation of the lyrics or accompanying material. Record the languages of the lyrics and accompanying matter as outlined above. Record the original language in subfield ǂh. It is helpful to think that ǂh means “translated from”.
        Examples:
        041 1 X freger ǂh ger
        041 1 X fre ǂa ita ǂa spa ǂh ita
        041 1 X freger ǂe freger ǂh ger
        041 1 X engspa ǂg engspa ǂh eng

    6. 043 Field: Geographic Area Code

      043 X X Geographic area code

      1. i. The seven character geographic area code corresponds to geographic information found in the 6XX fields. For example, if you saw ǂz Germany in a 6XX field, you would enter the geographic code for Germany into the 043 field. If the 6XX field was Folk songs, Russian you would enter the code for Russia. Geographic area codes can be found on the cataloging calculator (http://calculate.alptown.com).
        Examples:
        043 X X e-gx—
        043 X X e-ru—
        043 X X n-us-wa

    7. 047 Field: Form of Musical Composition Code

      047 X X Form of musical composition code

      1. This field is used when a score includes more than one type of composition, or one piece may be placed into two categories. This field is an extension of the fixed field Comp. The code mu (for “multiple”) goes in the Comp. field and all of the determinable composition codes go in the 047 with ǂa between each. The 2 character codes can be found on the “048 Field / Comp Field” sheet or online (www.oclc.org/bibformats/default.htm ). Don’t put uu or zz here.
        Examples:
        047 X X pr ǂa fg
        047 X X mr ǂa mz ǂa po ǂa sn

    8. 048 Field: Number of Musical Instruments or Voices Code

      048 X X Number of musical instruments or voices code

      1. This field contains codes for up to 9 instruments or voices that appear in the score, in the order they are printed. Record instruments or voices in subfield ǂa, using a two letter instrument code and a two digit numeral code to designate what instrument and how many. For more than 9 instruments or voices, use an ensemble code. Codes are printed on the “048 Field / Comp Field” sheet or can be found online at OCLC (www.oclc.org/bibformats/default.htm). We do not use 048 fields for operas, cantatas, musicals, or other large works.
        Examples:
        048 X X ka01
        048 X X sa02 ǂa sb01 ǂa sc01
        048 X X va02 ǂa vd02 ǂa wa01 ǂa ke
        048 X X ob
      2. If one instrument or voice is soloing over the others, put the solo instrument or voice in subfield ǂb and then the accompanying instruments in successive subfields ǂa.
        Examples:
        048 X X ǂb sa01 ǂa oa
        048 X X ǂb wa01 ǂa sa02 ǂa sb01 ǂa sc01
      3. If a score has various combinations of instruments (like “violin or viola and piano”), make an 048 field for each combination.
        • Examples:
        • 048 X X sa01 ǂa ka01
        • 048 X X sb01 ǂa ka01
        • 048 X X wa01 ǂa wb01 ǂa wc01 ǂa ba01 ǂa wd01
        • 048 X X wa01 ǂa wb01 ǂa wc01 ǂa sc01 ǂa wd01
        • 048 X X wa01 ǂa wb01 ǂa wc01 ǂa sc02
      4. Note: For piano duets (two people playing one piano):
        048 X X ka02
      5. Note: For piano duets (two people playing two pianos):
        048 X X ka01 ǂa ka01

    9. 050 Field: Library of Congress Call Number

      050 X 4 Library of Congress call number

      1. If you are making a new master record, enter the call number in this field with no spaces until after the subfield ǂb.
        Examples:
        050 X 4 M25.H4 ǂb J45 2001
        050 X 4 M1378 ǂb .K47 op.24 1949
        050 X 4 MT240.C3 ǂb F58 1982

    10. 090 Field: Locally Assigned Call Number

      090 X X Locally assigned call number

      1. If you are making an IR, record the call number in this field with no spaces until after the subfield ǂb.
        Examples:
        090 X X M25.H4 ǂb J45 2001
        090 X X M1378 ǂb .K47 op.24 1949
        090 X X MT240.C3 ǂb F58 1982

    11. 100 Field: Main Entry – Personal Name.

      100 ? X Main entry personal name.

      1. Records can have only one 1XX field! This field is for the name of the person primarily responsible for the creation of the artistic or intellectual content of the score. For scores, this field most often contains composers or arrangers.
      2. Not every record will have a 100 field. If the score is a compilation of pieces by different composers, for example, the 100 field would be skipped.
      3. The first indicator varies according to the type of name that appears first: 0 – forename ; 1 – surname ; 3 – family name.
        Examples:
        100 0 X Cher, ǂd 1946-
        100 1 X Buxtehude, Dietrich, ǂd 1637-1707
        100 3 X Gaultier de Biauzat family
      4. Search the authorities database under Personal Name and use the authorized heading for the person found in the 100 field of the authority record, including any subfields following the name. Match the indicators used in the authority record.
      5. Pay attention to details given in the 670 fields in the authority record when looking for the right one. For example, which of these authority records would most likely be for Richard Bradley the composer? (Examples from authority records)
        • Examples:
        • 100 1 X Bradley, Richard Alan
        • 670 X X His Geographic variation in the song …1977: ǂb t.p. (Richard Alan Bradley) p. 57 (assoc. in natural sciences, Fla. State Museum; M.A., Calif. State Univ., Long Beach)
        • 100 1 X Bradley, Richard, ǂd 1932-
        • 670 X X Bradley’s new giant piano book, c1994: ǂb t.p. (Richard Bradley) p. 272 (Masters in Music)
      6. Add , ǂe followed by the appropriate relator term (see “Relator Terms” sheet). If the field ends with a “-“, omit the comma. Multiple , ǂe subfields may be strung together. Some common relator terms are composer, editor, arranger, lyricist, compiler, author, translator, and librettist.
        Examples:
        100 0 X Mozart, Wolfgang Amadeus, ǂd 1756-1791, ǂe composer.
        100 1 X Reich, Steve, ǂd 1936- ǂe arranger.
        100 1 X Beattie, Donald, ǂe composer, ǂe editor, ǂe arranger.
      7. If more than one person shares responsibility for creating the score, only the first person’s name goes in a 100 field. The other people’s names belong in 700 fields.
        Example:
        100 1 X Mozart, Wolfgang Amadeus, ǂd 1756-1791, ǂe composer.
        700 1 X Reich, Steve, ǂd 1936- ǂe arranger.
        700 1 X Beattie, Donald, ǂe composer, ǂe editor, ǂe arranger.
      8. If the composer’s name is not in the authority file, record it with the last name first, and follow it with the , ǂe subfield.
        Example:
        100 1 X Rafael, Francois, ǂe composer.
      9. If you have questions about this field, ask!
      10. This field ends with a period.

    12. 110 Field: Main Entry – Corporate Name.

      110  2  X  Main entry corporate name.

      1. Records can have only one 1XX field! This field is for the name of the corporation, agency, association, business, firm, government, institution, nonprofit, performing group, etc. primarily responsible for the creation of the score. This field is very rare for scores. Search the authorities database under Corporate Name and use the authorized heading from the 110 field in the authority record. Match the indicators found in the authority record. If a relator term applies, add , ǂe followed by the relator term.
        Example:
        110 2 X Associated Board of the Royal Schools of Music.
      2. This field ends with a period.

    13. 240 Field: Uniform Title

      240 1 0 Uniform title

      1. Records can have only one 240 field! A uniform title is an authorized title for a certain piece of music by a certain composer. It provides a way for all variations of the piece to be collected under one title. The title entered here is searchable, and so does not need to be entered in a 246 field as a title variation.
      2. Authorized uniform titles appear under the personal name of the composer. Search in the authority database for the composer’s name. When the name is selected, all titles of works associated with that name appear in ǂt subfields followed by [100] or [400]. A [100] means that is the authorized title. Enter the words that follow the subfield ǂt into your record’s 240 field, including any other subfields in the uniform title. A [400] means the title is not authorized, but selecting it should take you to the record for the authorized form of the title. (Examples from Mozart and Beethoven).
        Examples:
        240 1 0 Zauberflöte
        240 1 0 Sonatas, ǂm piano, ǂn no. 1, op. 2, no. 1, ǂr F minor
      3. Note: Do not create your own 240 fields! Not every record will have a 240 field.
      4. If the score is an arrangement of a piece with a uniform title, add ; ǂo arranged to the end of the uniform title. Follow this with a space ǂs space, and enter the arranger’s last name in parentheses (name). (Examples from Mozart and Debussy).
        Examples:
        240 1 0 Zauberflöte; ǂo arranged ǂs (Braun)
        240 1 0 Chansons de Charles d’Orléans; ǂo arranged ǂs (Baldwin)
      5. If the score contains more than one piece of music, put the first one in the 240 field and the others in 700 12 fields. (Example from Beethoven score with two pieces).
        Examples:
        100 1 X Beethoven, Ludwig van, ǂd 1770-1827, ǂe composer.
        240 1 0 Sonatas, ǂm piano, ǂn no. 1, op. 2, no. 1, ǂr F minor
        245 1 0 Two piano sonatas : ǂb no. 1 and no. 5 / ǂc Beethoven.
        700 1 2 Beethoven, Ludwig van, ǂd 1770-1827. ǂt Sonatas, ǂm piano, ǂn no. 5, op. 10, no. 1, ǂr C minor
      6. If the score is a compilation of pieces by different composers, don’t use a 240 field. If there are fewer than four or five, put each composer and title in a 700 field. If there are more than four or five, use a 505 field and include title and composer information.
      7. If the score is a compilation of many pieces by the same composer, you can sometimes find a more generic 240 title and add . ǂk Selections to the end.
        Examples:
        240 1 0 Piano music. ǂk Selections
        240 1 0 Sonatas, ǂm organ. ǂk Selections
      8. This field does NOT end with a period.
      9. Please ask about any questions concerning this field. It can be a little tricky.

    14. 245 Field: Title Statement.

      245 ? ? Title Statement.

      1. The information for this field should come from the title page, the cover, or the caption of the score. Use whichever gives the most information. It is assumed that you take information from the title page, so if not, record the place you took the majority of the information from in a 500 note field.
      2. The first indicator is either 0 or 1. Use 0 if there is no 1XX field in the record. Use 1 if there is a 1XX field.
        • Examples:
        • 245 0 0 Folk favorites
        • 100 1 X Norton, Christopher, ǂd 1953- ǂe composer.
        • 245 1 0 Microjazz for viola
      3. The second indicator is determined by the number of non-filing characters, including spaces, which must be skipped before getting to the first filing word. Non-filing characters are articles such as a, an, the, les, der, la and so on.
        Examples:
        245 0 4 The big fake book
        245 1 3 La clavisymétrie
        245 1 4 Der blaue adler marsch
      4. The title of the score must be entered exactly as it appears on the score. Only the first letter of the title, proper names, and German nouns are to be capitalized. If the title is in another language, ask a non-student cataloger about capitalization.
        Examples:
        245 1 4 Der Himmel lacht! Die Erde jubilieret
        245 1 0 20 preludes from The well-tempered clavier
        245 1 4 The nutcracker & the mouse king
      5. If there is a subtitle, the title must be followed by : ǂb and then the subtitle information. A title statement can have only one ǂb.
        Examples:
        245 0 4 The big fake book : ǂb 111 songs with music, lyrics, and chord symbols
        245 1 0 Miniaturen : ǂb 20 melodische tonstücke für pianoforte
      6. If there is a translation of the title, we follow the title with = ǂb and the translation.
        Example:
        245 1 0 Kleine melodische Etuden = ǂb petites etudes melodiques
      7. If there is both a subtitle and a translation, then only the first subfield will have ǂb. Examples:
        245 1 4 Die Zauberflöte = ǂb the magic flute : a magical journey
        245 1 3 La belle dame : ǂb la musique = The beautiful woman : the music
      8. If the title begins with a generic term and is followed by an opus number, put a comma and then the opus number or work number as it appears on the item. Don’t use ǂb.
        Examples:
        245 1 0 Sonata, opus 90
        245 1 0 Viennese waltz, op. 178, no. 19
      9. If the title begins with a numeral or a number word, enter the title as it appears on the item, and then add a 246 field with first indicator 3 and a blank second indicator X which contains the number word/numeral in the opposite form.
        Example:
        245 1 0 Seven easy pieces for piano
        246 3 X 7 easy pieces for piano
      10. Names of composers, editors, arrangers etc. that appear on the score are added to the 245 field after the title information, following a / ǂc. Multiple names are separated by a ; . Do not put spaces between initials.
        Examples:
        245 1 0 Étincelles / ǂc Jacques Castérède.
        245 1 0 20 preludes from The well-tempered clavier / ǂc J.S. Bach ; arranged for violin and viola by F. Hermann.
        245 1 0 Quartett D-Dur, op. 19 : ǂb für Flöte, Violine, Viola und Violoncello / ǂc F.A. Hoffmeister ; herausgegeben von Jürgen Schmidt.
      11. The information found in the 245 field should be typed exactly as it appears on the score. Any misspellings can be mentioned by adding a 246 field with the correct spelling.
        Example:
        245 1 4 The msysterious stragner
        246 3 X Mysterious stranger
      12. This field ends with a period.

    15. 246 Field: Varying Form of Title

      246 ? ? Varying form of title

      1. This field provides a place to record any variations of the title that appear on the score, so that someone could search for the variation and still locate the score. This title must appear on the score. We do not enter titles from the 240 field here.
      2. In the 246 field, we leave out the non-filing characters.
      3. Record a translation of the title using first indicator 3 and second indicator 1.
        Examples:
        245 1 0 Kleine melodische Etuden = ǂb petites etudes melodiques
        246 3 1 Petites etudes melodiques
      4. Record a portion of the title using first indicator 3 and second indicator 0.
        Examples:
        245 0 4 The sacred harp, or eclectic harmony
        246 3 0 Sacred harp
        246 3 0 Eclectic harmony
      5. Record a title from the cover of the score, if it differs from the title in your 245 field, using first indicator 1 and second indicator 4.
        Examples:
        245 1 0 Mélodie de E. Cottin
        246 1 4 Dans la vallée
      6. Record the title from the caption, if it differs from the title in your 245 field, using first indicator 1 and second indicator 6.
        Examples:
        245 1 3 La pendule harmonieuse
        246 1 6 Pendola armoniosa
      7. Record other title information, such as spelled- out numbers, corrected misspellings, or words that precede the title, using first indicator 3 and a blank (X) second indicator.
        • Examples:
        • 245 1 0 20 preludes from The well-tempered clavier
        • 246 3 X Twenty preludes from The well-tempered clavier
        • 245 1 4 The msysterious stranger /ǂc Blake Shirley.
        • 246 3 X Mysterious stranger
        • 245 1 0 Walt Disney favorites
        • 246 1 4 Jane Smisor Bastien presents Walt Disney favorites
      8. This field does not end with a period.

    16. 250 Field: Edition or Musical Presentation Statement.

      250 X X Edition or musical presentation statement.

      1. An edition statement is information about the production history of a specific physical version of the creative work. This can be confusing because the word edition is used in ways that mean many different things, and not all those ways are considered edition statements for cataloging.
      2. Edition statement: If the statement on the item refers to all the copies of the specific physical version of the score produced from the same master copy and issued by the same publisher, then it is an edition statement and should be entered in the 250 field. Type them the way they appear.
        Examples:
        250 X X 2nd edition.
        250 X X Revised ed.
        250 X X Neue ausgabe
      3. Not an edition statement: If the edition statement refers to an arrangement of the creative work made by a person for a different medium of performance, or is descriptive of the creative work contained in the score, it is NOT an edition statement and should NOT be recorded in a 250 field. This type of statement should either be considered part of the title or statement of responsibility, or quoted in a 500 note.
        Not:
        Edition for 2 pianos
        Piano and vocal edition
        Klavierausgabe
      4. Exception: When a song or collection of songs includes a statement indicating a particular voice range, this is an edition statement, if it is not grammatically connected to the title information. Enter the statement as it is printed on the score.
      5. Some common edition statements in other languages: German = ausgabe ; Sämtliche Werke ; Gesamtausgabe ; Auflage ; French = édition ; nouvelle version ; Italian = edizione ; tiratura. A great musical terms dictionary is available from Dolmetsch Online (www.dolmetsch.com/musictheorydefs.htm).
        • Examples:
        • 250 For high voice (F).
        • 250 X X Low voice edition.
        • 250 X X Mittlere Stimme.
        • Not:
           Songs: a selection for high voice and piano
           3 songs for low voice with piano accompaniment
      6. Not an edition statement: If the edition statement includes a publisher name and a number, it is NOT an edition statement but is probably a publisher’s number and should be recorded in an 028 field.
        Not:
        Superior ed.
        Edition Breitkopf
      7. Sometimes these kinds of statements are series titles instead of edition statements. Search for the statement in the Titles section of the authorities database. If it is a series statement, record it as such (see 490 field).
      8. A musical presentation statement describes the format of the score, which may differ from the format of another publication of the same piece. For example, the same string quartet may be published as a score, a study score, a score with parts, and a set of parts. Enter the statement the way it appears on the score.
        Examples:
        250 X X Partitur.
        250 X X Full score.
        250 X X Score with parts.
      9. These are the English-language musical presentation terms allowed in this field: [full] score, condensed score, study score, piano conductor part, violin conductor part, vocal score, piano score, chorus score, part, choir book, and table book.
      10. Musical presentation statements sometimes appear in other languages. Common ones are: German = partitur (score) ; stimme(n) (part) ; French = partition (score) ; parties (parts) ; Italian = partitura (score) ; parte (part). A great musical terms dictionary is available from Dolmetsch Online (www.dolmetsch.com/musictheorydefs.htm).
      11. This field ends with a period.

    17. 264 Field: Publication, Distribution, and Copyright (.)

      264 X ? Publication, distribution, and copyright (.)

      1. The 264 field is used to record the production, publication, distribution, manufacture, and copyright information about a score. AACR2 records have this information in a 260 field. When updating an institution record to RDA, you will need to switch any information in the 260 field to an appropriate 264 field and delete the 260 field.
      2. The second indicator in a 264 field defines whether the information it contains is 1 – publication information, 2 – distribution information, or 4 – copyright date. Scores rarely have 0 – production or 3 – manufacture information.
        Examples:
        264 X 1 Los Angeles, CA : ǂb April-Blackwood Publications, ǂc [1981]
        264 X 2 New York : ǂb Bradley Publications, ǂc [1981?]
        264 X 4 ǂc ©1981
      3. Records for published scores must always have a 264 field with second indicator 1. Multiple 264 fields may be added according to what other information appears on the score. Dates can be taken from anywhere on the score.
        Example:
        Consider the information provided on a score: Lee Roberts Music Publications, Inc., New York, N.Y. Sole Selling Agent: G. Schirmer, Inc., New York, N.Y. © Copyright 1967 by Lee Roberts Music Publications, New York, N.Y.
        264 X 1 New York : ǂb Lee Roberts Music Publications, Inc., ǂc [1967]
        264 X 2 New York : ǂb G. Schirmer, Inc., ǂc [1967?]
        264 X 4 ǂc ©1967
      4. The first element of a 264 field is the place of publication, distribution, etc. Places are recorded in ǂa. Multiple places may be listed, though only one is required. Multiple locations are separated by ; ǂa. Record the place exactly as it appears on the score.
        Examples:
        264 X 2 Fort Lauderdale, Fla.
        264 X 1 London ; ǂa Berlin ; ǂa New York
        264 X 1 Denver, Colorado
      5. If no place of publication, distribution, etc. is given, make an educated guess and record your guess in square brackets with a question mark [?]. Searching for the publishing company online is a good way to find a place of publication.
        Examples:
        264 X 1 [United States?]
        264 X 2 [Milan?]
      6. If no place of publication, distribution, etc. is known, use ǂa to record [Place of publication / distribution not identified]. Use capital P. In AACR2 records, this information was coded as [S.l.] but should be changed in your RDA record.
        Examples:
        264 X 1 [Place of publication not identified]
        264 X 2 [Place of distribution not identified]
      7. The second element of the 264 field is the name of the publisher or distributor. Names are entered after : ǂb and are recorded exactly as they appear on the score. Follow the capitalization given on the score.
        Examples:
        264 X 2 Fort Lauderdale, Fla. : ǂb The FJH Music Company
        264 X 1 [Place of publication not identified] : ǂb april-blackwood publications
      8. If the publisher is not given, enter [publisher not identified]. Use lowercase p. In AACR2, this was recorded as [s.n.] and should be changed in your RDA record.
        Examples:
        264 X 1 Boston, Mass. : ǂb [publisher not identified]
        264 X 1 [Place of publication not identified] : ǂb [publisher not identified]
      9. The year of publication or distribution is recorded in the ǂc subfield, following a comma. There is no space between the name and the comma. End the field with a period.
        Examples:
        264 X 1 London ; ǂa New York : ǂb Boosey & Hawkes, ǂc 2002.
      10. If the year of publication or distribution is not stated clearly as such, use the copyright date to infer a probable year. Record the year in square brackets [ ] but do not end the field with a period.
        Example:
        264 X 1 Krakòw : ǂb Polskie Wydawnictwo Muzyczne, ǂc [2007]
        264 X 4 ǂc ©2007
      11. If there is no date on the score at all and you are guessing a date, record your guess in square brackets with a question mark after the date [ ?]. Do not end the field with a period.
        Example:
        264 X 1 [Reseda, CA] : ǂb Aries, ǂc [1977?]
      12. Another option if the score has no year is to infer that it was published before the date of cataloging. In this case, enter the following into square brackets: [before (date of cataloging)]. Do not end the field with a period.
        Example:
        264 X 1 London : ǂb Oxford University Press, ǂc [before June 29, 2009]
      13. Record the copyright year in a 264 field with second indicator 4, and begin the field with ǂc . Follow with the copyright symbol © and the date. If there is more than one copyright date, use the latest date. Do not end the field with a period.
        Example:
        264 X 4 ǂc ©1943
      14. This field ends with a period when the last character is not a square bracket. It does not end with a period when the second indicator is 4.
      15. Putting it all together:
        Example:
        The score has no title on the cover, but the title page says Variations for piano by John White. The title page verso (back) says Copyright 1976 by John White. The score is handwritten (or a copy of the handwritten one) on printed staves. At the bottom of each page is an address: Rochester Photo Copy, 66 Timpat Drive, Rochester 11, New York. On the last page of the score, after the last stave, is written John White, February 14, 1976.
        100 1 X White, John, ǂe composer.
        245 1 0 Variations for piano /ǂc by John White.
        264 X 0 [Rochester, New York?] : ǂb John White, ǂc after February 14, 1976.
        264 X 4 ǂc ©1976

    18. 300 Field: Physical Description

      300 X X Physical description

      1. The first element in the 300 field describes the format of the music and is entered in ǂa subfield. There are specific format terms for this field. The most common are score and part. A score is the notation for all the parts of an ensemble or for a solo performer. Usually we precede score with the number 1, even if our copy has another score bound in a pocket. A part is the notation for one or more, but not all, the performers.
        Examples:
        300 X X 1 score
        300 X X 4 parts
      2. Other score formats are condensed score – reduced number of staves (2-3), organized by instrumental section with cues for individual parts ; study score – whole score miniaturized ; vocal score – shows all vocal parts, with or without instrumental accompaniment arranged for keyboard ; chorus score – a work for solo voices and chorus which shows only the chorus parts, with or without instrumental accompaniment arranged for keyboard ; piano score – instrumental or vocal and instrumental work reduced to piano version, with or without words.
        Examples:
        300 X X 1 condensed score
        300 X X 1 piano score
      3. Other part formats are piano conductor part – part for piano performer in ensemble, with cues for other instruments ; and violin conductor part – part for violin performer in ensemble, with cues for other instruments. The two other formats are choir book and table book. These formats are rare.
      4. If you are working with a set of volumes, record the number of volumes. If the set is not complete or you are unsure how many there are, record volumes.
        Examples:
        300 X X 4 volumes
        300 X X volumes
      5. The second element in the 300 field is pagination, which is entered in parentheses after the format term in ǂa subfield. Record the number of pages or leaves with the word pages or leaves: (# pages) or (# leaves). Pages have printing on both sides of the paper; leaves have printing on only one side. If you have only parts, do not record the number of pages or leaves.
        Examples:
        300 X X 1 score (23 pages)
        300 X X 1 score (15 leaves)
        300 X X 6 parts
      6. If the pages or leaves are not numbered, you can either count them and enter the number in square brackets followed by unnumbered pages/leaves, or you can just enter the words: ([# ] unnumbered pages).
        Examples:
        300 X X 1 score ([8] unnumbered pages)
        300 X X 2 scores (unnumbered leaves)
      7. If there are introductory pages that are numbered differently, enter the last introductory page number and a comma before the main pagination of the music.
        Example:
        300 X X 1 score (xi, 25 pages)
      8. If the page numbering begins with an unusual number, or if there are various different pagination numbers in the piece, record the ranges as they appear in the item.
        Examples:
        300 X X 1 score (iii, 25-93 pages)
        300 X X 1 score (3-17, 29-82 pages)
      9. When the item also includes parts (BYU usually puts them in a pocket), record the number of parts after the pagination, using the word and as a conjunction. If the parts are all numbered the same, enter their pagination. If not, do not enter pagination for the parts.
        Examples:
        300 X X 1 score (24 pages) and 2 parts (4 pages)
        300 X X 1 score (xii, 12 pages) and 4 parts
      10. Other physical details such as illustrations are entered after a : ǂb . Use ǂb for artwork that comprises a significant portion of the score; disregard illustrated title pages, covers, or minor illustrations. The most common terms for this subfield are illustration(s) – artwork throughout the score ; portrait(s) – drawing or photo of composer or arranger etc. ; facsimile(s) – of original music, for example ; photograph(s) – self-explanatory. When the record contains ǂb, also add a 500 note that begins with Includes (see the 500 note section).
      11. The height of the score is recorded after ; ǂc, in centimeters. If the score is wider than normal, enter height first and then width. Because cm is considered an entire unit of measurement, it is not an abbreviation (very handy, since abbreviations aren’t kosher in RDA) and doesn’t have a period after it. But here is a piece of weirdness: inches is allowed to be abbreviated to in.!
        Examples:
        300 X X 1 score (13 pages) ; ǂc 31 cm
        300 X X 2 scores (28 pages) : ǂb illustrations ; ǂc 22 x 35 cm
      12. Any accompanying item other than parts, such as an audio disc, is recorded after a + ǂe. The item will usually be in a pocket. If there is an audio disc, talk to Doug and he will show you what other fields are required for audio discs.
        Examples:
        300 X X 1 score (69 pages) ; ǂc 31 x 45 cm + ǂe 2 audio discs (digital ; 4 3/4 in.)
        300 X X 1 score (111 pages) : ǂb illustrations ; ǂc 30 cm + ǂe 1 audio disc (digital ; 4 3/4 in.)
      13. This field does not end with a period.
      14. Exception: This field DOES end with a period when there is a 490 field in the record.

    19. 336 Field: Content Type

      336 X X Content type

      1. This field describes what is in the item. You must put notated music, then subfield ǂ2 followed by rdacontent. If the item includes an audio disc, put a second 336 field with performed music in the ǂa. Add other 336 fields for other accompanying material. The list of content terms can be found on the Library of Congress page (http://www.loc.gov/standards/valuelist/rdacontent.html). This field does not end with a period.
        Examples:
        336 X X notated music ǂ2 rdacontent
        336 X X performed music ǂ2 rdacontent

    20. 337 Field: Media Type

      337 X X Media type

      1. This field tells what equipment is necessary to use the contents. Because scores don’t require special equipment, you’ll put unmediated, followed by subfield ǂ2 and rdamedia. If the item includes an audio disc, put a second 337 field with audio in the ǂa. Add other 337 fields for other accompanying material. The list of media terms is also available from the Library of Congress (http://www.loc.gov/standards/valuelist/rdamedia.html). This field does not end with a period.
        Examples:
        337 X X unmediated ǂ2 rdamedia
        337 X X audio ǂ2 rdamedia

    21. 338 Field: Carrier Type

      338 X X Carrier type

      1. This field is for the physical form of the item, such as volume, audio disc, or microscope slide. Scores are volumes. Enter volume followed by subfield ǂ2 and rdacarrier. If the item includes an audio disc, put a second 338 field with audio disc in the ǂa. Add other 338 fields for other accompanying material. You can find terms at the Library of Congress page (http://www.loc.gov/standards/valuelist/rdacarrier.html). This field does not end with a period.
        Examples:
        338 X X volume ǂ2 rdacarrier
        338 X X audio disc ǂ2 rdacarrier

    22. 490 Field: Series Statement

      490 ? X Series statement

      1. A 490 field is used to record a series statement found on a score. Authority records are created for series, which are authorized as titles. The 490 field is used for the series title as it appears on the score. The authorized series title goes in an 830 field.
        Example:
        490 1 X Jazz Plus
        830 X 0 Neue Blockflöten Bibliothek. ǂp Jazz plus
      2. Note: In your 490 field, follow the capitalization that appears on the score except when all the letters are capitals; in that case, use your best judgment on what to capitalize.
      3. The first indicator tells whether the series is traced, meaning all works in the series are collected under the series title, or whether the series is not traced, meaning no collection is happening.
      4. A 490 field with first indicator 0 is used when the series statement on the score is not traced. Search the Titles section of the authorities database for the series statement. Look at the 643, 644, 645, and 646 fields of the authority record. A not traced series will have n in the authority record 645 field. Check the 643 field to match the publisher’s name. In the 490 field of your record, put the title of the series as it appears on the score. Do not add an 830 field to your record. (First example is an authority record; second example is what should be in your record)
        • Example:
        • 130 X 0 Edition Pestum (Würzburg, Germany)
        • 430 X 0 Edition Pestum im Arena-Verlag
        • 644 X X f ǂ5 DLC
        • 645 X X n ǂ5 DLC
        • 646 X X s ǂ5 DLC
        • 490 0 X Edition Pestum im Arena-Verlag
      5. A 490 field with first indicator of 1 is used when the series statement on the score is traced. Search the Titles section of the authorities database. Look at the 644, 645, and 646 fields. A traced series will have t in the authority record 645 field. Check the 643 field to match the publisher’s name. Record the title of the series as it appears on the score in your 490 field. Add an 830 field with blank (X) first indicator and 0 second indicator to your record. Enter the title of the series as it appears in the 130 field of the authority record. A ǂv can be used to record the number of the item in the series. The 830 field ends with a period. (First example is an authority record; second example is what should be in your record)
        • Examples:
        • 130 X 0 Oxford sacred music
        • 644 X X f ǂ5 DLC
        • 645 X X t ǂ5 DPCC ǂ5 DLC
        • 646 X X s ǂ5 DLC
        • 490 1 X Oxford Sacred Music
        • 830 X 0 Oxford sacred music
      6. If the series title does not appear in the Titles section of the authorities database, it is not authorized as a series. Enter the series title in a 500 field in quotes, followed by two dashes and the place from which you took the series title.
        Example:
        500 X X “Organistes Alsaciens” – cover.
      7. Sometimes the authority record will give information about what to do with a series statement. This information is usually in the 667 field of the authority record. Follow the guidelines. (First example is an authority record; second is what should be in your record)
        • Examples:
        • 130 X 0 Edition Breitkopf
        • 667 X X Not a series. Transcribe as publisher’s number…
        • 028 3 2 534 ǂb Edition Breitkopf
      8. This field does not end in a period.

    23. 500 Field: General Note.

      500 X X General note.

      1. A 500 field is used to record helpful information about the score that cannot be recorded in another field. Do not use abbreviations in general notes. We use some standard notes for scores.
      2. Use a 500 note to record the medium of performance if it is not stated in the title.
        Examples:
        500 X X For two violins, viola and violoncello.
        500 X X For SATB chorus and orchestra.
        500 X X For flute and piano (accompaniment arranged).
      3. Use a 500 note to tell where you found the information for the 245 field if you did not use the title page.
        Examples:
        500 X X Cover title.
        500 X X Caption title.
      4. Use a 500 note to explain accompanying matter. This note should begin with Includes and may use the terms from the AccM fixed field or 300 field subfield ǂb. If the accompanying matter is in a language other than English, make the note into a 546 note instead.
        • Examples:
        • 500 X X Includes portrait and biographical note.
        • 500 X X Includes preface, instructional material, and 2 audio discs.
        • 500 X X Includes essay by Paul Kaufmann.
        • 546 X X Includes foreward in German and French.
      5. Use a 500 note to quote significant information about contents that may be given in a preface or forward. Also use for other information from the title page or cover that doesn’t fit in the 245 field. Put two dashes before citing where the information came from.
        Examples:
        500 X X “Primarily for pedagogical purposes” — preface.
        500 X X “A collection of 25 easy pieces” — cover.
      6. Use a 500 note to record the duration of the piece, if given.
        Examples:
        500 X X Duration: 13:45.
        500 X X Duration: 15 minutes.
      7. Use a 500 note to record unusual things about the score’s format.
        Examples:
        500 X X Clarinet part on verso of viola part.
        500 X X Reproduced from holograph.
        500 X X Some pieces have lyrics, printed within or below the staves.
      8. Use 500 notes for anything significant that a user may want to know.
      9. This field ends with a period.

    24. 546 Field: Language or Form of Musical Notation Note.

      546 X X Language or form of musical notation note.

      1. Use a 546 field to record the notation system of the music. Use subfield ǂb. The most common is staff notation. Other systems are graphic notation – use of visual symbols ; letter notation – alphabet letters represent pitches ; mensural notation – note shapes denote duration ; neumatic notation – marks indicating general shape of melody, not exact notes or rhythms ; number notation – numbers represent scale degrees ; solmization – one syllable represents each scale degree ; tablature – indicates fingering on instrument ; and tonic sol–fa – do, re, mi, etc. Repeat the field rather than stringing subfields together.
        Examples:
        546 X X ǂb Staff notation.
        546 X X ǂb Tablature.
      2. Use a separate 546 field to record the language of foreign lyrics within the music, written elsewhere as text, or the foreign language of accompanying matter. Use subfield ǂa.
        Examples:
        546 X X German words.
        546 X X French and English words, printed also as text.
        546 X X Italian words; English translation printed as text.
        546 X X Includes forward and instructional material in German and French.
      3. You may note the page number or location if you would like.
        Example:
        546 X X German and English words, printed also as text preceding score.
        546 X X Includes preface in English and German, page vii.
      4. This field ends with a period.

    25. 505 Field: Formatted Contents.

      505 ? X Formatted contents.

      1. The 505 field is used to list the contents of scores that are collections or compilations of pieces. If the score contains fewer than four or five pieces, you may want to use 700 fields to provide access to the composer and title information.
      2. Information for the 505 field can be taken from a table of contents or from the caption titles of the pieces. Use whichever source provides the most complete information. Follow the order of pieces as given in the source you choose.
      3. If the score is a collection of works and contains more than four or five pieces, record the titles of all the pieces in the 505 field. Record each title as it appears. Capitalize only the first word of each title and any proper nouns. Do not capitalize pronouns referring to deities (him, thee, thou) but DO capitalize names of deities (God, Lord). Include numbering if it precedes each title.
      4. A 505 field has first indicator 0 when the list contains all the pieces in the score. Separate each title with a space, two dashes, and a space ( — ).
        Examples:
        505 0 X Linus and Lucy — Red baron — Charlie Brown theme — The great pumpkin waltz.
        505 0 X I. Kingdom of sorrows — II. Vishnu awakens — III. Incarnation divine.
      5. If the score is a compilation of pieces by different composers or arrangers, include the name of the composer or arranger after the title of each piece. Precede each name with space forward-slash space ( / ).
        Examples:
        505 0 X Linus and Lucy / Vince Guaraldi — Baby elephant walk / Henry Mancini — Shoehorn blues / Christopher Norton.
        505 0 X Canzonetta / by W. Mathias — Interlude / by Janice Gardner — Passacaglia / written by B. Kelly, arranged by Alan Ridout.
      6. When working with volumes, or multiple scores, or scores with audio discs, record the contents of each volume etc. in a separate 505 field. Begin the field with an identifying statement followed by a colon, such as Volume 1 or Book one, following the numbering system given on the score.
        Examples:
        505 0 X Volume 1: I. Kingdom of sorrows — II. Vishnu awakens — III. Incarnation divine.
        505 0 X Book one: Linus and Lucy / Vince Guaraldi — Baby elephant walk / Henry Mancini — Shoehorn blues / Christopher Norton.
      7. A 505 field has first indicator 1 when the item is a set of volumes and we do not have all the volumes.
        Example:
        505 1 X Volume 1: I. Kingdom of sorrows — II. Vishnu awakens — III. Incarnation divine.
        505 1 X Volume 3: I. Time, matter, light — II. Prana — III. Exhileration — IV. Reconciliation.
      8. This field ends with a period.

    26. 583 Field: Action Note

      583 X X Action note

      1. The 583 field is not entered on a master record. It gives information about when the institution record was made and by whom. Records can contain multiple 583 fields. Delete someone else’s 583 field only if you are completely redoing the record.
      2. The first element in the 583 field describes what you have done to the record: cat – cataloged ; mod – added to or updated ; or rec – reclassified (changed the call number from MT to M). This element is entered in the subfield ǂa.
        Examples:
        583 X X cat
        583 X X mod
      3. If your first element is cat, your second element will be either d:rda – derived record ; or o:rda – created original record. This is entered in a subfield ǂb. Follow the rda with a colon and a code for the type of item: m – music ; ml – music literature ; mt – music instruction ; cd – compact disc ; cass – cassette ; lp – long-playing record ; vhs – video ; or dvd – DVD.
      4. If your first element is rec, your second element will be d. This is entered in a subfield ǂb. Then put a colon followed by the code for the type of item your record is now that you have reclassified it (see iii above).
        Examples:
        583 X X rec ǂb d:ml
      5. If your first element is mod, your second element will be either a – added to ; or u – updated. This is entered in a subfield ǂb. Added to means you added a volume or a copy. Updated means you changed some information in the IR. Follow that code with a colon and the code for the type of item (see iii above). If you are using a for added to, follow the type of item code with a colon and either v – volume ; or c – copy. If you are using u for updated, this subfield ends with the type of item code.
        Examples:
        583 X X mod ǂb a:mt:c
        583 X X mod ǂb u:ml
      6. The next 583 element is the date, and is entered in a ǂc as a four digit year, two digit month, and two digit day: yyyymmdd.
        Examples:
        583 X X cat ǂb o:rda:mt ǂc 20110503
        583 X X mod ǂb u:ml ǂc 20091116
      7. The fourth element in the 583 field is for your intials. This is entered in a subfield ǂk and uses lowercase initials. Be sure yours are different from the other catalogers’.
        Examples:
        583 X X cat ǂb o:rda:mt ǂc 20110503 ǂk jgb
        583 X X rec ǂb d:ml ǂc 20091116 ǂk mmb
      8. This 583 field ends with subfield ǂ5 UPB, and no period at the end.
        Examples:
        583 X X cat ǂb o:rda:mt ǂc 20110503 ǂk jgb ǂ5 UPB
        583 X X mod ǂb u:ml ǂc 20091116 ǂk dkj ǂ5 UPB
        583 X X rec ǂb d:mt ǂc 20100327 ǂk chs ǂ5 UPB

    27. 590 Field: Local note.

      590 X X Local note.

      1. A 590 field is used to record information that is specific to BYU’s copy of the score, such as signatures or missing parts.
        Examples:
        590 X X BYU missing volume 3.
        590 X X BYU copy signed by composer.
        590 X X BYU copy 2 missing pages 45-52.
        590 X X BYU copy has hole through lower left of cover.
      2. The 590 field is also used to note some specific collections that BYU has. Some common ones are:
        Examples:
        590 X X International Harp Archives.
        590 X X Primrose International Viola Archive.
        590 X X Paul Pollei Piano Collection.
        590 X X Mormon Music Collection.
      3. Scores belonging to the viola collection also include a 590 note for a Zeyringer viola subject heading. Scores belonging to the harp collection also include a 590 note for a Zingel harp subject heading. There are other training documents for those headings.
        • Examples:
        • 590 X X Primrose International Viola Archive.
        • 590 X X Zeyringer, Drei Violen.
        • 590 X X International Harp Archives.
        • 590 X X Zingel, Flute, Harp.
      4. This field ends with a period.

    28. 600 Field: Subject – Personal Name

      600 ? 0 Subject – personal name.

      1. This field is only used when the music is about a person. Use the authorized form of the person’s name (see section k. 100 Field – Personal Name) for instructions on finding authorized names in the authorities database.
        Examples:
        600 1 0 Shakespeare, William, ǂd 1564-1616.
        600 1 0 Grieg, Edvard,ǂd 1843-1907.
      2. This field ends with a period.

    29. 650 Field: Subject – Topical Term.

      650 X 0 Subject – topical term.

      1. The 650 field in music most often describes the instrumentation or genre of the piece. Various subfields can be used to give more detail. Records can have several 650 fields. If the record does not contain a 650 field, ask your supervisor what to put in this field.
        Examples:
        650 X 0 Saxophone music.
        650 X 0 Piano music (4 hands)
        650 X 0 Flute and harp music, Arranged ǂv Scores and parts.
        650 X 0 Waltzes.
        650 X 0 Choruses, Secular (Mixed voice) with orchestra ǂv Vocal scores with piano.
      2. This field ends with either a closing parenthesis or a period.

    30. 700 Field: Added Entry – Personal Name.

      700 ? ? Added entry – personal name.

      1. 700 fields provide places for names of people other than the composer (100 field) who contributed to the creation of the music, such as the arranger, editor, or lyricist. The 700 field uses authorized forms of names.
      2. The first indicator varies according to the type of name that appears first: 0 – forename ; 1 – surname ; 3 – family name.
        Examples:
        700 0 X Madonna, ǂd 1958-
        700 1 X Dvořák, Antonín, ǂd 1841-1904
        700 3 X Bach family
      3. Search the authorities database under Personal Name and use the authorized heading for the person found in the 100 field of the authority record. Match the indicators used in the authority record. Pay attention to details given in the 670 fields in the authority record when looking for the right one.
      4. Use a 700 field with a blank second indicator (X) when the field contains only a person’s authorized name and relator term. As with 100 fields, a , ǂe followed by a relator term should be used to show how the person contributed to the score.
        Examples:
        700 1 X Krähmer, Ernst, ǂd 1795-1837, ǂe editor.
        700 1 X Denecker, Patrick,ǂe arranger, ǂe compiler.
      5. Use a 700 field with a second indicator 2 when the score contains more than one piece but fewer than four or five pieces. The title of the first piece belongs in the 240 field. The other pieces belong here. The 2 indicator means the 700 field will contain the composer’s name (without ǂe), followed by . ǂt and the title of the piece.
        Example:
        700 1 2 Buxtehude, Dietrich, ǂd 1637-1707. ǂt Du Frieden-Fürst, Herr Jesu Christ, ǂn BuxWV 21.
      6. The name of the piece should be an authorized title, like the 240 field. Search the authorities database under Personal Name and then select the appropriate composer’s name. All authorized titles of works associated with that name appear in ǂt subfields followed by [100] or [400]. A [100] means that is the authorized title. Select the appropriate title. Enter the words that follow the authority record’s subfield ǂt into your 700 field ǂt. Use the form of name and title from the 100 field of the authority record for the piece. (Example from score containing two pieces by Dvořák)
        Example:
        100 1 X Dvořák, Antonín, ǂd 1841-1904.
        240 1 0 Symphonies, ǂn no. 4, op. 13, ǂr D minor
        245 1 0 Symphonies nos. 4 and 5 / ǂc Antonin Dvorak.
        700 1 2 Dvořák, Antonín, ǂd 1841-1904. ǂt Symphonies, ǂn no. 5, op. 76, ǂr F major.
      7. If the score contains more than four or five pieces, you may want to enter the composer’s names and titles of pieces into a 505 contents field instead. It saves a lot of typing and searching.
      8. If the piece in the 700 field is an arrangement, the title in the ǂt subfield must be followed by the arranger’s name in parentheses (name).
        Examples:
        700 1 2 Buxtehude, Dietrich, ǂd 1637-1707. ǂt Du Frieden-Fürst, Herr Jesu Christ, ǂn BuxWV 21 (Denecker).
        700 1 2 Dvořák, Antonín, ǂd 1841-1904. ǂt Symphonies, ǂn no. 5, op. 76, ǂr F major (Krähmer).
      9. This field ends with a period.

    31. 710 Field: Added Entry – Corporate Name.

      710 2 X Added Entry – corporate name.

      1. Like the 110 field, this field is rarely found in scores. A 710 field contains the authorized name of a corporation (not used in the 100 field) which in some way contributed to the creation of the music. Search the authorities database under Corporate Name and use the authorized heading found in the 110 field of the authority record. Use , ǂe following the authorized name to show the role of the corporation.
        Example:
        710 2 X Associated Board of the Royal Schools of Music, ǂe compiler.
      2. This field ends with a period.

    32. 830 Field: Series Added Entry – Uniform Title.

      830 X 0 Series added entry – uniform title.

      1. This field is present in the record only if the record also has a 490 field with first indicator 1. This field contains the authorized form of the series title that is found in the authority record for the series. Search the Titles section of the authorities database, and use the form of the title found in the 130 field of the authority record.
        Example:
        490 1 X Schirmer performance editions
        830 X 0 Schirmer performance editions.
      2. This field ends with a period.

    33. 945 Field: Gift Field [WorkFlows only].

      945 X X Gift field.

      1. The gift field must be added in WorkFlows, not OCLC.
      2. Enter the name of the donor in subfield ǂa.
        Example:
        945 X X Dian Baker-Sellheim and Eckhart Sellheim
      3. If the score was gifted in memory of someone else, enter the name of the honoree after a space ; ǂb .
        Examples:
        945 X X Dian Baker-Sellheim and Eckhart Sellheim ; ǂb Roger Drinkall.
      4. Note: If the master record you are using has these fields already, ask your supervisor what to do.
      5. This field ends with a period.

Online Resources:

OCLC Bibliographic Formats: www.oclc.org/bibformats/default.htm
Cataloging Calculator: http://calculate.alptown.com/
Dolmetsch Online: http://www.dolmetsch.com/musictheorydefs.htm
Library of Congress Standards for 33X fields: http://www.loc.gov/standards/valuelist/ under Term and Code List…

 

Maintained by: Janice Bunker

Last Updated: August 2014

Location / Hours

The Catalog Department is located on Level 6 of the Harold B. Lee Library. The Department is open from 8 a.m. to 5 p.m. Monday through Friday.